Front Desk Administrative Assistant

WRSD is seeking a second individual to support front desk operations.  This position will support Educational and Outreach programs.

Primary Duties

• Support the front desk activities and school operations. 
• Recording of cash and checks received and reconciliation of deposits from the Business Office.
• Maintain inventory and service of the copy machines. 
• Prepare information folders for prospective parents or visitors with all of the appropriate literature. 
• Process purchase orders
• Type and distribute school notices (i.e. field trip permissions, off campus-notices).
• Opening and distribution of mail.
• Responsible for Partnership site students (IEPs, attendance, progress reports, etc). 
• Receive and screen telephone calls as needed.
• Greet, announce, and badge incoming guests/visitors
• Use Google Chat to inform staff of important announcements
• Operate multi-line phone system: screen incoming calls; direct calls to appropriate staff; and check for messages in the general mailbox
• Perform general clerical duties such as typing, scanning, mailing, data entry, copying, filing, etc.
• Make calls to parents of students who are marked as absent. Record information in Google Sheets and PowerSchool and send appropriate notifications.
• Communicate to all classrooms regarding daily attendance and/or other important student information
• Operate postage meter.
• Maintain the Google calendars in place for team meetings, campus events, after-school activities, general meetings, management team meetings, van schedule, etc.
• Coordinate, manage and distribute vehicle keys. 
• Maintain student files.
• Work with bus companies regarding student pick-up, drop-off, problems, etc.
• Translate documents into other languages via Google. Translate to be sent home when needed.

Requirements

• Associate degree required; Bachelor’s degree preferred.
• Strong computer literacy.
• Knowledge of Windows and Google applications.
• Strong telephone and communication skills.
• Professional interpersonal skills.
• Knowledge of and experience with various types of office equipment.
• Good organizational skills.
• Progress toward an Intermediate rating on the SLPI or other comparable sign language proficiency exam to be evaluated every two years from hire.

Salary will be based on degree(s) and experience.

If interested, please send resume and contact information to:

Becka Mitchell

Coordinator of Student & Administrative Services

32 Norway Street

Longmeadow, MA 01106

bmitchell@wrsdeaf.org

Available Positions